Believe me, I have been there. I used to think that being busy was extremely important, not till I found out that I was doing a lot of things, but nothing productive was done. In this world of multi-tasking, I asked myself is there something I could do to make myself more effective and yet have more time for myself?
The answer was a resounding YES! It is so simple and you could do it too. Now is the time to do less and yet be more effective. Follow these lessons and you will immediately gain back your lost time!
1. Dispel the Myth of Time Management
There is NO such thing as time management, only self management. We cannot technically manage time, but we can manage ourselves in the way we do things. We have to decide the difference between being productive and being busy. There is no other way.
2. Check your emails only twice a day
Emails are considered to be the most disruptive thing to work in our everyday work. We tend to have this compulsive urge to check out emails almost 20 times a day. When there are no emails, we tend to create them. Some of us even fall into the habit of replying emails thru and fro when it all takes is a phone call to quickly resolve an issue. If there are more than 2 emails replies going out from you, try talking over the phone instead.
My suggestion is to check emails twice a day at 10am and 4pm. This gives you the early morning to plan what you need to do for the whole day. By only checking twice a day, you also tend to clear emails faster than usual. Doing things in bulk give you momentum and you tend to be more selective in the way you read emails.
3. Avoid taking phone calls as much as possible
Taking phone calls can literally break your momentum when you do things. Have you ever got into the momentum of doing sometime and when the call comes, it just suddenly breaks your concentration? Even during meetings and discussions, phone calls can often disrupt the flow of thoughts and exchanges between colleagues.
Okay, I am going to stop here. Do watch out for the next post. If you like this article, please subscribe to our blog by getting the Free Report on “7 Deadly Secrets to creating a Dynamic and Cohesive Team”. If you have comments, I would love to hear them. Please post them below.