Minimal - a short survey of current meeting load and pain points. Participants also bring one or two actual meetings they want to redesign during the session.

Meetings That End With Decisions

Better Online Meetings

Q: Is this just about agenda templates?

No - templates are a small part. The bigger value is facilitation skill and decision-making discipline. Templates without the skills to use them just create more documentation nobody reads.

Q: We already have a meeting framework. Does this conflict?

We adapt to whatever framework or norms your organisation has in place. The program adds skill, not competing rules.

Q: Does this work for all meeting types?

The core principles apply to decision meetings, team stand-ups, reviews, and most recurring formats. Ceremonial meetings (all-hands, celebrations) follow different rules - we flag where the framework doesn't apply.

Q: Is it mostly about virtual meetings or in-person?

The program is virtual-first because that's where the biggest gaps are. But everything transfers to in-person and hybrid, which we cover explicitly.

Q: How quickly does the capability show up?

Immediately. Participants typically redesign their next recurring meeting the same week. Compounding benefits show up over 1–2 months as meetings shorten and decisions accelerate.

Q: Can this pair with Leaders as Coach?

Yes. Leaders as Coach teaches 1:1 conversation skill; Better Online Meetings teaches group facilitation skill. They're highly complementary for managers running both.

Q: Does this work for senior leaders or only managers?

Both. Senior leaders often get the biggest return because their meetings have the highest stakes and the most people. We customise emphasis based on the audience.

Run productive virtual meetings people actually want to attend.

Most online meetings are calendar-fillers - long, passive, and decision-free. This program rebuilds how leaders and managers design, run, and close virtual meetings that actually produce outcomes.

Schedule A Consultation arrow_forward

Program Snapshot

schedule

Duration

Half day workshop

groups

Best For

Managers, team leads, facilitators

location_on

Delivery

Virtual

video_camera_front

Format

Cohort of 8–20, with real meeting practice

workspace_premium

Methodology

Facilitation practice in simulated scenarios

Trusted By Leading Organisations

Why Meetings Need Fixing

The Cost of Bad Meetings Is Real

schedule

Of meeting time is unproductive

35% of typical meeting time is rated as unproductive by the participants themselves - an enormous ongoing cost.

Harvard Business Review

warning

Of managers say their meetings fail

71% of managers rate their recurring meetings as "unproductive and inefficient" - yet they continue to run them the same way.

McKinsey Meetings Research

rocket_launch

Faster decisions with facilitated structure

Teams trained in structured meeting facilitation reach decisions up to 3× faster than unstructured groups on identical material.

Stanford Organisational Research

What This Workshop Builds

The Meeting Operating System

Most managers spend 10–20 hours a week in meetings they didn't design well. This program treats meetings like code - something that can be designed, tested, and improved.

You'll leave with frameworks for designing the right meeting in the first place - and the facilitation skill to make sure it actually produces decisions, not discussion.

Every section uses real meeting scenarios from your workplace - not generic cases.

Core Meeting Capabilities

draft

Design

Agenda Design for Outcomes

Start with the decision, not the topic

What This Workshop Builds:

check Convert "updates" and "reviews" into decision points
check Know when a meeting should be an email
check Time-box topics honestly - and defend the clock
check Pre-reads that actually get read

exercise

Practise: Redesign a real recurring meeting from scratch

groups

Facilitation

Facilitating for Decisions

Move from discussion to decision without rushing people

What This Workshop Builds:

check Four decision-making modes - and when to use each
check Draw out quieter voices without singling people out
check Stop circular debate by naming the pattern
check Close each topic with a clear next step and owner

exercise

Practise: Live facilitation practice of a simulated decision meeting

diversity_3

Hybrid

Hybrid & Virtual Dynamics

Make sure remote participants are not second-class citizens

What This Workshop Builds:

check Design so remote voices are heard first
check Manage "room vs screen" power dynamics
check Use chat, polls, and shared docs well
check Prevent the "meeting within a meeting" side-room

exercise

Practise: Run a simulated hybrid meeting with remote + in-room participants

bolt

Tough Moments

Handling the Difficult Moments

Navigate conflict, dominance, and low engagement

What This Workshop Builds:

check Redirect dominant voices without confrontation
check Re-engage visibly-checked-out participants
check Manage political or cross-functional tension
check Close a meeting that's running long - without resenting anyone

exercise

Practise: Role-play difficult moments from your own team

check_circle

Closing & Follow-Through

End with decisions, owners, and dates - not vague agreement

What This Workshop Builds:

check The 3-part close: decision, owner, deadline
check Capture without note-taking overhead
check Make sure the decision actually gets executed
check Design your own post-meeting review routine

exercise

Practise: Build a closing ritual for your recurring meetings

How Teams Use This

Three Common Deployments

Meeting training pays back differently depending on where it's deployed.

Manager Cohort Workshop

A cohort of managers builds shared language and a common meeting-design discipline. Usually pays back within weeks through reclaimed time.

Leadership Team Off-Site

Run as a focused session for a senior leadership team - rebuilding the cadence of their own weekly / monthly meetings from the inside out.

Cross-Functional Rollout

Deploy across multiple teams simultaneously to create shared meeting norms - reducing the friction of cross-team collaboration.

Each engagement is customised to organisational context, team maturity, and business priorities.

Ready to get your calendar back?

Tell us how meetings run today. We'll redesign how your managers lead them.

Schedule A Consultation arrow_forward

About Deep Impact

19+ Years Developing Leaders Across Asia

Deep Impact is a Singapore-based leadership training consultancy founded in 2007. We've impacted over 43,000 professionals across 285+ clients in 40+ countries - from C-suite executives to first-time managers.

Every program is customised to your organisation's challenges, culture, and goals. We don't do off-the-shelf - that's why the results stick.

Learn More About Us arrow_forward emoji_events Recognition & Awards

FAQ

Frequently Asked Questions

Common questions about this program.

Ask Us Directly arrow_forward

Is this just about agenda templates? add

We already have a meeting framework. Does this conflict? add

Does this work for all meeting types? add

Is it mostly about virtual meetings or in-person? add

How quickly does the capability show up? add

Is there pre-work? add

Can this pair with Leaders as Coach? add

Does this work for senior leaders or only managers? add

Reclaim Your Calendar

End the "This Could Have Been an Email" Era

Whether you're training managers, redesigning leadership meetings, or rolling out new meeting norms across the organisation, we build it to pay back in reclaimed time.

Schedule A Consultation arrow_forward Browse All Programmes

Typically responds within 1 business day